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Preservation Procedure Policy: Clarify legal context for preservation actions |
Related Guidance Policy
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Rights |
| Definition/ Description |
There may be requirements concerning the deposit of a collection with the organisation to ensure that preservation actions are undertaken within certain legal jurisdictions and this may limit the possible technical solutions. This could be the case with webarchiving.
The organisation needs to ensure that these requirements are part of the policy for this collection.
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| Why |
To be able to fulfil the terms agreed upon the organisation needs to be aware of all requirements.
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| Risks |
If the requirements are not implemented in the policy for the collection poor decisions can be made.
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| Life cycle stage |
Curate and Preserve, Create or receive, Ingest, Preservation Action, Access use and re-use, Transform, Dispose
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| Stakeholder |
Management: needs to ensure that all agreements are fulfilled
Technology Management: needs to ensure that the technical set up can fulfil all legal obligations
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| Cross Reference |
Access
Authenticity
Bit preservation
Functional preservation
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| Examples |
The Royal Library, Denmark:”Legislation regarding storage and access to these types of materials is more restrictive than for physical materials” Source: http://www.kb.dk/export/sites/kb_dk/da/kb/downloadfiler/PreservationPolicyDigitalMaterials_21092012.pdf
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| Control Policy |
For collection x:
Geographic locations SHOULD be in EU
For collection z
Geographic locations SHOULD be in EU or US |
| Questions to foster discussions |
- Do any of the collections have legal requirements for where preservation actions take place?
- Do any of the collections have legal requirements for how the information is reproduced?
- Do any of the collections have legal requirements for where the information can be accessed?
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