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Managing deposited personal collections skills gap analysis
| Activity | Introduction of working practices and skills for the effective management (acquisition, cataloguing, access and preservation) of deposited electronic archive collections |
| Role | Skill | Resource (yes/no/percentage) | |||||
| Strategic Direction |
Head of Library Services Library Management Team |
Somewhat |
Yes |
||||
| Negotiating deposit with potential depositors | Archivist | Somewhat | Yes -- 50% | ||||
| Development of procedures for staff for the management of electronic archives | Archives Team | Somewhat | Limited – additional activity | ||||
| Documenting workflows for management of collection acquisition and cataloguing | Archives Team | No | Limited – additional activity | ||||
| Testing technical solutions to assist appraisal, sorting and cataloguing of electronic archive collections | Archives Team, Technical Services Librarian, IT department | Archivists – No Others – partial? |
No | ||||
| Writing procedures for using software and toolkits | Archives Team (Technical Services Librarian, IT department) | No | No | ||||
| Redevelopment of existing policies, procedures, and agreements | Archivist with Archives Team | Somewhat | Yes | ||||
| Creation of preservation metadata schema | Archives Team | No | No | ||||
| Training/guidance/education for record creators | Archives Team | No | No | ||||
| Cataloguing | Assistant Archivists | Somewhat – training required | Yes – but collections will be added to priority list | ||||
| Development of functionality of repository software to meet needs of managing archive collections | Technical Services Librarian, Archives Team, external hosting organisation | Somewhat | Limited – additional activity | ||||
| Development of front end for repository including creation of an ‘online reading room’ | Technical Services Librarian, Assistant Archivist, Archives Team, external hosting organisation | Somewhat – training required | No – requires both staffing and financial investment | ||||
| Negotiation with external hosting organisation | Archivist, Technical Services Librarian | Yes / Somewhat | Yes | ||||
| Applying procedures and workflows to existing electronic collections | Archives Team | No – to be developed | Limited – additional activity | ||||
| Storage | External hosting organisation | Yes | Yes – not 100%. Part of departmental budget forecasting and will increase in future | ||||
| Surveying electronic content in existing collections | Assistant Archivists | Yes | No – additional activity | ||||
| Apply preservation workflows to electronic content in existing collections | Archives Team | No – to be developed | No – additional activity | |