Archived copy.
This page was recovered from the Internet Archive snapshot of
/display/SPR/Seven Stories, the Centre for Children's Books taken on 2016-08-04.
The original wiki at wiki.opf-labs.org is being decommissioned.
Seven Stories, the Centre for Children's Books
This exercise is based on the 'Keeping Research Data Safe' series of reports.
- For more information about Keeping Research Data Safe see here: http://www.beagrie.com/krds.php
- For a guide to using the benefits tool, see here: http://www.beagrie.com/KRDS_BenefitsFramework_Guidev3_July%202011.pdf
Pick List of Popular Generic Examples of Benefits for you to use/ delete/add to/ modify and expand as needed to help populate your Benefits Framework
| New exhibition/creative engagement opportunities Input for future exhibition development/creative engagement Developing new talent New funding for innovation in creative engagement Increasing access to collections & use by new audiences (remote access, digital engagement, innovations in exhibitions) Stimulating new networks/collaborations Knowledge transfer to other sectors (museums, heritage sector, universities, publishing industry) Commercialising creative engagement and skills development - increasing economic growth Increasing skills base of staff & practitioners (teachers, illustrators, writers, etc) Value to current staff & practitioners |
Lower future preservation costs No loss of future exhibition/engagement opportunities Secures value to future audiences Planned management from an early stage in the research life-cycle is ultimately more cost-effective than late intervention (providing proper selection of what to keep is done) Enhancement of creative engagement tools by developing use of well-curated digital collections Adds value over time as collection grows and develops critical mass Increased visibility/'brand' recognition Fulfilling organisatonal mandate(s) - national collection, developing new audiences & international profile, developing new talent Secure storage for unique collections Good management/use of digital collections increases confidence of potential donors - impact on growth and development of collection |
Person and institution
| Benefits owner |  Hannah Green |
| Institution | Seven Stories, the Centre for Children's Books |
Dimension 1: What are the outcomes?
| Direct Benefits | Indirect benefits (eg. costs avoided) |
|---|---|
| New exhibition/creative engagement opportunities Driver of innovation and engagement with digital technologies key for Seven Stories - harnessing digital assets (born-digital & digitised images) should enable the development of innovative approaches to exhibitions and to engaging audiences (in building & online) with collection material and with creative reading. How do we display digital material? Scope for digital/'virtual' exhibitions? Audience-curated exhibitions? Re-using content generated for previous exhibitions/participation projects to maximise cost benefit. |
Lower future preservation costs Establishing a sound system for digital preservation at this early stage, which is scalable to accomodate growth, with reduce the cost in the long-term. Prevents loss of data, or need to re-originate data (eg in case of digitised images) leading to lower costs in long term. |
| Input for future exhibition development/creative engagement Link to above - digital assets help shape future planning and innovation |
Secure storage for unique collections Need to evidence that born-digital archives will receive same care & conservation attention which is given to paper-based archive. Addressing this in the present, when quantities of material are still relatively small, will ensure preparedness for future growth and avoid unnecessary costs (in staff time as well as funding) further down the line. |
| Value to current staff and practitioners Increased access to digital assets (both born-digital and digitised images) increases staff knowledge base, increases available resources for use in participation/CPD/creative engagement activities, and provides access to wider audience to help practitioners develop knowledge and understanding base. |
Planned management from an early stage more cost effective See above |
| Increased visibility/'brand' recognition Developing online access to well-managed digital assets increases Seven Stories visibility nationally and internationally. Shift from regional heritage venue to internationally recognised centre for children's books. Increased access online, but also likely to increase visitor numbers at the centre and increase demand for access to original material in collections as more people become aware of what we have and what we do. |
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| Fulfilling organisational mandate Building case for 'national' styling and designation as brand is increasingly recognised and valued (see above); fostering new talent by developing creative ways of engaging with the process of writing/illustrating and encouraging audiences to experiment themselves |
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| Commercialising creative engagement & skills development Developing offers & packages which can be marketed and sold online for schools/teachers/students in relevant disciplines which use digital content from the collection to meet our primary aims and objectives. Generate revenue while also increasing our visibility and generating new audiences. |
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| Increasing access to collections Engage new audiences uses web - complete 'Seven Stories experience' offered to people all over the world, not dependent on them being in Newcastle or coming to the centre. |
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| Knowledge transfer to other sectors Sharing knowledge through digital engagement with children & young people; students in HE and FE; practitioners; teachers; other museums & galleries; wider children's publishing industry; and other sectors. Two-way process - Seven Stories benefits from knowledge of others, and feedback/responses to collection - helps shape collection development strategy and exhibition/creative engagement agenda. |
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| Stimulating new networks/collaborations Seven Stories is rich in assets in terms of digital content, but skills gap exists in IT expertise and experience necessary to engage audiences with content. Seeking to develop partnership working with organisations which can fill that skills gap, and to learn from experiences of others in heritage/education sector will maximise value for money and demonstrate Seven Stories' commitment to partnership working and collaboration. |
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| Enhancement of creative engagement tools Properly managing, preserving and harnessing digital assets will allow Seven Stories to develop better, more innovative tools for creatively engaging audiences with our collection, with children's books and with reading |
Dimension 2: When are the benefits received?
| Near term benefits (up to 5 years) | Long term benefits (5+ years) |
|---|---|
| Value to current staff/practitioners |
Input for future exhibition/creative engagement development Keeping up to date with management and use of digital assets, and engaging with innovative methods for using such content in exhibitions/creative outreach ensures that Seven Stories exhibitions & activities remain current and relevant to audiences over time. Not 'left behind' or 'old fashioned'. |
| New exhibition/creative engagement opportunities | Developing new talent Digital technology increasingly being used by authors and illustrators to create children's books. Showing a willingness to engage with digital content, to manage and preserve digital assets and provide access to them helps foster an environment of experimentation and innovation in the field of children's books. Engaging students in relevant fields with this sort of material, eg illustration students, also fosters an attitude of innovation and experimentation. |
| Increasing skills base of staff & practitioners Developing skills of staff in harnessing digital assets and developing engagement with digital content, and sharing skills developed with practitioners where relevant. |
Adds value over time |
| Increasing access to collections More people able to access collection content as digital material is made available online through various means - educational resources packs, virtual exhibitions, etc. No longer requires users to come to Newcastle to access collection. |
Secures value to future audiences See above re. input for future exhibition/creative engagement development |
| New funding for innovation in creative engagement Potentially, funding streams may become available to Seven Stories if we can demonstrate a desire to develop innovative approaches to displaying, using and promoting creative engagement with digital content. |
Commercialising creative engagement & skills development Developing packages which can be marketed and sold online, allowing Seven Stories to benefit financially from innovations in engagement and skills development - CPD packages, educational resources, etc |
| Stimulating new networks/collaborations | Secure storage for unique collections |
| Knowledge transfer to other sectors | Fulfilling organisational mandate |
| Fulfilling organisational mandate | No loss of future exhibition/engagement opportunities Again, importance of keeping up to date with developments in children's books, ensuring we are not 'left behind' and that are collection continues to reflect the interests of audiences and engages current audiences. |
| Enhancement of creative engagement tools | |
| Good management/use of digital collections increases confidence of potential donors Increasing numbers of authors & illustrators use digital technologies in various ways. If Seven Stories can demonstrate good practice in managing and preserving digital content, builds our reputation and ensures depositors are confident material will be properly cared for and used. More likely to donate material to us if we can demonstrate good practice and innovative methods of engagement. |
Dimension 3: Who benefits?
| Internal benefits | External benefits |
|---|---|
| Increasing skills base of staff | Increasing access to collections |
| New funding for innovation in creative engagement | Stimulating new networks/collaborations |
| Stimulating new networks/collaborations | Knowledge transfer to other sectors |
| Fulfilling organisational mandate | Enhancement of creative engagement tools |
| Enhancement of creative engagement tools | Developing new talent |
| No loss of future exhibition/engagement opportunities | Increasing access & use by new audiences |
| Secure storage for unique collections | Increasing skills base of practitioners |
| Input for future exhibition/creative engagement development |
Value to current practitioners |
| Increased visibility/'brand' recognition | Good management/use of digital collections increases confidence of potential donors |
| Lower future preservation costs | |
| Adds value over time | |
| No loss of future exhibition/creative engagement opportunities |
|
| Good management/use of digital collections increases confidence of potential donors |